Privacy Policy

Tenant Privacy and Access to Private Spaces

We understand the importance of privacy for your business operations. Each leased room or designated private area within the Premises is exclusively for the use of the named Tenant and their authorized personnel.

The Landlord will not enter your private leased space without your prior consent, except in specific, limited emergency situations as described below.

Circumstances for Entry Without Prior Consent (Emergency Only)

In rare and critical situations, the Landlord may need to enter a tenant's private leased space without prior consent to ensure the safety and integrity of the property or its occupants. These emergency situations include, but are not limited to:

Imminent Danger: To prevent or mitigate immediate threats to life, health, or property (e.g., fire, flood, gas leak, structural damage).
Active Security Breach: To address an ongoing security threat that could compromise the safety of the Premises or other tenants.
Compliance with Law Enforcement: When legally required by a valid warrant or in direct cooperation with emergency services (police, fire department) in response to a critical incident.

In such emergency cases, the Landlord will take all reasonable steps to notify the tenant as soon as safely and practically possible after entry.

Information We Collect

When you apply to lease a commercial space or during the term of your lease, we may collect the following types of information:

Contact Information: Names, business addresses, phone numbers, email addresses of business owners and authorized contacts.
Business Information: Company legal name, trade name, business type, registration details, tax identification numbers.
Financial Information: Bank references, credit history, financial statements, and payment information (for rent and other charges).
Lease-Related Data: Lease agreement terms, payment history, communications related to your tenancy, maintenance requests, and records of property access (e.g., key card usage, if applicable).
Publicly Available Information: We may collect information from public sources to verify business details or for credit assessment purposes.

How We Use Your Information

We use the collected information primarily for the following purposes:

Lease Management: To process your lease application, establish and manage your tenancy, process rent payments, and fulfill our obligations under the lease agreement.
Communication: To communicate with you regarding your lease, property updates, maintenance, and other relevant matters.
Security and Safety: To ensure the security of the Premises, protect our property, and respond to emergencies.
Legal Compliance: To comply with applicable laws, regulations, and legal processes.
Property Operations: To manage common areas, utilities, and services related to the commercial space.
Financial Administration: For billing, accounting, and collection purposes.

How We Share Your Information

We do not sell your personal or business information to third parties. We may share your information only in the following limited circumstances:

Service Providers: With trusted third-party service providers who assist us in operating our business (e.g., property management software, maintenance contractors, security services, payment processors). These providers are contractually obligated to protect your information and use it only for the purposes for which we disclose it to them.
Legal Requirements: When required by law, court order, or governmental regulation, or to protect our rights, property, or safety, or the safety of others.
Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction. We will notify you of any such transfer and any changes to this privacy policy.
With Your Consent: We may share your information with other third parties when you provide us with explicit consent to do so.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, use, or disclosure. However, no method of transmission over the internet or electronic storage is entirely secure, and we cannot guarantee absolute security.

Your Rights and Choices

You have certain rights regarding your information, which may include:

Access: Requesting access to the personal information we hold about you.
Correction: Requesting corrections to inaccurate or incomplete information.
Objection: Objecting to certain processing of your information.

To exercise these rights, please contact us using the information provided below.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the updated policy on our website or by other appropriate means. Your continued tenancy after such changes constitutes your acceptance of the revised policy.